Phoenix Magnet Academy (Group 4 Independent School) Bond Claim Application Form

Who is this form for?

This claim application is intended for people who believe they are eligible to make a claim against a bond posted by a Group 4 independent school. Students may claim against the bond for the prorated repayment of fees when courses were not taken or completed by a student as a result of the closure of an independent school or the suspension or cancelation of the independent school’s Group 4 certification.

Purpose of a Group 4 Independent School Bond:

In order to be certified as an independent school, Group 4 independent schools are required to maintain a bond. The bond is held by the Province and is intended to provide for the prorated repayment to students of all fees when courses are not taken or completed by students as a result of a school closing or the suspension or cancelation of the independent school’s Group 4 certification. See the Ministry of Education Group 4 Independent School Bonding Policy for more information.

Notes:

Group 4 bonds are not intended to provide 100% reimbursement of fees for impacted students. Rather, the bond is intended to provide a prorated repayment of fees. Repayment can be a lengthy process that must comply with certain legislative timelines. This process will not provide immediate prorated repayment to families.

Claims may only be made for prorated repayment of fees within the limitation period. The limitation period is defined as two years following the end of the school year (June 30) in which the school closed, and the bond was required to be maintained. This means that depending on the month of the school closure, the end of the limitation period will fall between 2 and 3 years from the date on which the school closed. For additional clarification on the “limitation period”, refer to the definitions section of the Group 4 Independent School Bonding Policy.

June 30, 2027, marks the end of the limitation period for the bond posted for Phoenix Magnet Academy, a B.C. independent school located at 3190 University Boulevard, Squamish, B.C. and operated by Global Impact Education Corporation.

The length of time for this process is designed to ensure equity among all potential claimants and to ensure that all claimants have an equal opportunity to submit a claim.

The Ministry of Education and Child Care will not begin to assess claims for prorated repayment of fees until after June 30, 2027, after the end of the limitation period.

Assessment of claims will be conducted as quickly as possible and progress updates will be provided. The timeline for the ministry’s subsequent claim review and refund administration process will depend on a variety of factors, including the number and complexity of the claims.

Former students who were not able to enter Canada due to immigration issues (e.g. rejected study permit) not related to the school closure are not eligible for prorated refund from the bond.

Submission of this claim application does not guarantee any repayment of fees.

The ministry may verify refunds previously paid by the former school authority.

Repayment from the bond will only be considered in relation to courses scheduled to begin after July 1 in the year of the school closure and for which the student never received a final grade. For Phoenix Magnet Academy this means that prorated repayment will only be considered for courses scheduled to begin after July 1, 2024, for which the student never received a final grade from the school authority.

Claims will be assessed without the provision of identification documents, but repayments will require proof of identification.

Be advised that submitting false information may invalidate a claim.

No claims will be accepted after June 30, 2027.

All documents submitted must be in English, using English language characters. A notarized translation (the notary must be a practising lawyer, or a member of The Society of Notaries Public of British Columbia) must be submitted along with the original in instances where documentation is in a language other than English.

Instructions:

Complete one claim application and attach supporting documents for each student’s claim.

All claim applications must include a unique, six-digit identification number provided by the Ministry of Education and Child Care. Please contact the Independent Schools Office (contact details below) if you do not yet have a number.

If you have any questions about this claim application, please contact the Independent Schools Office, Ministry of Education and Child Care at EDUC.IndependentSchoolsOffice@gov.bc.ca

When submitting documents, only submit information that is required. If, for example, you are submitting a bank statement as evidence of tuition paid, please ensure that you redact (black out) any information that is not required, e.g. bank account details, bank balance, other transactions, social insurance number, etc.

The claim form will only accept files up to 20MB total. If you are unable to submit the claim form due to a large number of attachments, please send an email with any additional attachments via email at EDUC.IndependentSchoolsOffice@gov.bc.ca with your claim number in the subject line.

The claimant must complete, sign and submit this application. If the claimant is under the age of 19 at the time of form submission, then the application (this form) must be submitted and signed by the parent/guardian. NOTE: A claim that has been submitted by a minor (i.e. former student who is less than 19 years of age at the time of signing and submission of the application) is not a valid claim.

Please note that the claimant will receive a confirmation email. The confirmation email will be sent to the email address provided on the submission firm. If you do not receive a confirmation email, please contact the Independent Schools Office.

Communications

The ministry will communicate with claimants via email.

It is the claimant's responsibility to keep the ministry informed of any changes to their contact details.

If ministry communications to the claimant at the contact information provided (e.g. requests for clarifications on claim application, payment instructions etc.) are not acknowledged/responded to within 12 weeks of the date of the ministry communication, then the claimant's claim will be closed, and a refund may not be provided.

Refund procedures (eligible claims only):

Refunds will be provided by electronic funds transfer (ministry's preferred method of repayment) or by cheque.

Information required for electronic funds transfer will be requested after all of the applications have been reviewed and only if the claim is eligible for refund.

If cheque is the method of repayment, it will be mailed to the address provided by the claimant in this application.

Collection Notice:

Documents and information related to this claim, its investigation and/or resolution will be treated in confidence and will not be disclosed to any person not involved in the matter unless disclosure is necessary for the processing and investigation of this claim or is required by law. The Independent Schools Office is subject to the provisions of the Freedom of Information and Protection of Privacy Act (FOIPPA).

The Ministry of Education and Child Care is collecting this information as a designate of the Ministry of Finance under s. 4 of the Bonding Act for the purpose of administering the bond under the Bonding Act and providing prorated repayment to students of fees under s. 12(5) of the Independent School Regulation.

If you have any questions regarding the collection of this personal information, please contact:

Dwayne Cover

Director of Independent Schools

Ministry of Education and Child Care
PO Box 9153, Stn Prov Gov,
Victoria, B.C. V8W 9H1

Email: Dwayne.Cover@gov.bc.ca

Phone: 778-676-7578

All documents submitted must be in English, using English language characters. A notarized translation (the notary must be a practising lawyer, or a member of The Society of Notaries Public of British Columbia) must be submitted along with the original in instances where documentation is in a language other than English.

Section 1: Claim Application Identification Number

Claim application identification number(Required)

Note: All claim applications must include a unique, six-digit identification number provided by the Ministry of Education and Child Care. Please contact the Independent Schools Office if you do not have a number.

Section 2: Closed School Information

Institution’s name:
Phoenix Magnet Academy

Institution's street address:
3190 University Boulevard
Squamish, B.C.
V8B 0N8

Section 3: Student Information

Student's full legal name:(Required)

First Last

Student also known as (if applicable):

Some international students use English names that are not their legal name.

Date of birth of student:(Required)

Personal Education Number (PEN), if known:

This is the 9-digit number assigned to you by the Ministry of Education and Child Care (e.g., 123456789). You can find it on your high school report cards, your high school transcript, or through PEN Services.

Note: Your PEN is not the student number your school assigned you.

Has a full or partial tuition refund already been received?(Required)

Yes

No

How much tuition was refunded?(Required)

Please attach documentation verifying the refunded tuition amount(Required)

Max. file size: 5 MB.

If no tuition was refunded, please attach any supporting documentation, such as a date-stamped letter or email thread where the school authority indicates it would not provide a refund and/or refused to sign a refund agreement).(Required)

Max. file size: 5 MB.

Student's Contact Information

Note: If a parent/ guardian is submitting this form because the student is under 19, the parent/ guardian contact information must be entered in Section 7, Part B.

The Ministry of Education and Child Care may use this contact information to ask questions about the claim application, if signed by the student. If the claim is eligible, it may also be used to process prorated fee repayment.

Email:(Required)

Phone number(Required)

Home address:(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

If your mailing address is different than your home address, please provide a mailing address for communications.

Mailing address is the same as home address

Mailing address:(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Section 4: Course Information

To be eligible, the applicant must have been actively enrolled in the course during the year of the school closure or scheduled to begin the course during the year of the school closure.

E.g. If the school closed in the 2024/25 school year, a course must have started (or been scheduled to start) after July 1, 2024 to be eligible.

Did you (or someone on your behalf) pay for courses that were started but not completed due to the school closure?(Required)

Yes

No

How many courses were started but not completed due to the school closure?(Required)

Names of Courses:

List the names of all courses that were paid for and started, but not completed due to the school closure. If there are more than 10 courses, list courses on a separate piece of paper and include it as an attachment.

Course started name 1(Required)

Course started name 2(Required)

Course started name 3(Required)

Course started name 4(Required)

Course started name 5(Required)

Course started name 6(Required)

Course started name 7(Required)

Course started name 8(Required)

Course started name 9(Required)

Course started name 10(Required)

Attach if there are more than 10 courses(Required)

List additional courses on a separate piece of paper and include it as an attachment.

Max. file size: 5 MB.

Did you (or someone on your behalf) pay for courses that were not started due to the school closure?(Required)

Yes

No

How many courses were paid for but NOT started due to the school closure?(Required)

Names of Courses:

List the names of all courses paid for and not started or completed due to the school closure. If there are not more than 10 courses, list courses on a separate piece of paper and include it as an attachment.

Course not started name 1(Required)

Course not started name 2(Required)

Course not started name 3(Required)

Course not started name 4(Required)

Course not started name 5(Required)

Course not started name 6(Required)

Course not started name 7(Required)

Course not started name 8(Required)

Course not started name 9(Required)

Course not started name 10(Required)

Attach if there are more than 10 courses NOT started(Required)

List additional courses on a separate piece of paper and include it as an attachment.

Max. file size: 5 MB.

Cost per course, if known

Information about Program of Study

Name of the program of study(Required)

Program start date:(Required)

Original anticipated end date of program:(Required)

Did you start the program?(Required)

Yes

No

Did you live in Canada when the school closed?(Required)

Yes

No

Why you did not enter Canada and start the program?(Required)

Note: If your study permit / visa was rejected, are you able to provide evidence that it was denied due to the school closure? If your study permit was rejected for another reason, you are not eligible to make a claim.

Study Permit Rejection Information

Max. file size: 5 MB.

Please provide any additional information here:

Section 5: Information About Your Claim

Please attach a copy of your enrolment agreement and evidence of tuition paid to the school authority (Global Impact Education Corporation).(Required)

Max. file size: 5 MB.

Have you already received a partial refund?(Required)

Yes

No

When submitting your claim application, you must submit (attach) a copy of the enrolment contract (or equivalent) and evidence that you, or someone on your behalf, paid tuition to the institution. Have you attached these records to your claim application?(Required)

Yes

No

Note: If you answer “No” , your claim application may not be accepted as more documentation may be needed during the claims review process.

Have you provided all relevant documentation?(Required)

Yes

No

Note: If you answer “No” , your claim application may not be accepted as more documentation may be needed during the claims review process.

Section 6: Summary of Attachments

Please list all attachments submitted with this claim. Ensure the attachment names match their file names and include a brief description of each.

The claim form will only accept files up to 20MB total. If you are unable to submit the claim form due to attachment size, please email additional documents to EDUC.IndependentSchoolsOffice@gov.bc.ca with your claim number in the subject line.

1. Name of Attachment

1. Brief Description of Attachment

2. Name of Attachment

2. Brief Description of Attachment

3. Name of Attachment

3. Brief Description of Attachment

4. Name of Attachment

4. Brief Description of Attachment

5. Name of Attachment

5. Brief Description of Attachment

6. Name of Attachment

6. Brief Description of Attachment

7. Name of Attachment

7. Brief Description of Attachment

8. Name of Attachment

8. Brief Description of Attachment

9. Name of Attachment

9. Brief Description of Attachment

10. Name of Attachment

10. Brief Description of Attachment

Section 7: Declaration

Instructions

Part A - Must be completed by the former student, if age 19 or older at the time of signing.
Part B - Must be completed by the student’s parent/guardian if the student is under the age of 19 at the time of signing this declaration. If this declaration is made by a parent/guardian, contact information for the parent/guardian must be provided below.
Ensure the appropriate declaration is signed by the appropriate person.
Please ensure that all files attached to the claim form are less than 20MB in total. If you are unable to submit the claim form due to attachment size, you may email additional documents to EDUC.IndependentSchoolsOffice@gov.bc.ca with your claim number in the subject line.

Is the student over the age of 19 (at the time of signing)?

Yes

No

Part A – Student is over the age of 19 (at time of signing)

I understand that by completing, signing and submitting this application it means:

That all of the information provided in this claim application and in all of the attachments is complete, correct and accurate in every detail.
I (or someone on my behalf) paid fees for courses that I did not complete as a result of a Group 4 independent school closure.
That all information provided in this claim application is subject to verification.
That the Ministry of Education and Child Care may access my student records to verify this claim application.

Submitting this application does not guarantee repayment of fees out of the independent school bond.

I am 19 years of age or older.

Student's full legal name:(Required)

First Last

Date(Required)

Part B – Student is under the age of 19 (at time of signing)

I understand that by completing, signing and submitting this application it means:

I am the parent/guardian of the student whose information is included in Section 3.
That all of the information provided in this claim application and in all of the attachments is complete, correct and accurate in every detail.
I (or someone on my behalf) paid fees for courses that were not completed by the student as a result of a Group 4 independent school closure.
That all information provided in this claim application is subject to verification.
That the Ministry of Education and Child Care may access the student's records to verify this claim application.
Submitting this application does not guarantee repayment of fees out of the independent school bond.

Parent/ Guardian's full legal name:

First Last

Date

The Ministry of Education and Child Care may use this contact information to ask questions about the claim application, if signed by the parent/ guardian. If the claim is eligible, it may also be used to process prorated fee repayment.

Email address(Required)

Parent/ Guardian's Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone Number(Required)