Request To Write Out Of Province

Note: Personal information is collected under section 26(C) of the Freedom of Information and Protection of Privacy Act. If you have questions about collection of your personal information contact the Manager, Education Programs Division through Enquiry BC, 1-800-663-7867 or by mail at P.O. Box 9183, Stn Prov Govt, Victoria BC V8W 9H1

DEADLINE DATES FOR OUT-OF-PROVINCE REQUESTS – THESE ARE STRICTLY ADHERED TO

See Request to Write Out-of-Province Section in Chapter 1 of the Handbook of Procedures.

** READ THE FOLLOWING BEFORE COMPLETING THE FORM **

SCHOOL RESPONSIBILITIES

BC SCHOOL

Before requesting an Out-of-Province Numeracy Assessment schools should consider that students have three opportunities to write this assessment; one initial write and two rewrite opportunities in their graduation years (grades 10 – 12). Schools should note that the numeracy assessment includes both an electronic and paper component.

IMPORTANT NOTE – For an Out-of-Province (OOP) Graduation Numeracy Assessment, the OOP site MUST HAVE a printer to print the paper-based component of the assessment as well as a scanner capable of sending the student’s two-page written response to the Ministry’s service provider. If such a request is made and granted, complete instructions regarding this process will be sent to the home school and the OOP assessment site. It is the BC school’s responsibility to ensure that the OOP school is able to handle the process around the paper response portion of the Numeracy Assessment.
- Ensure that circumstances surrounding the request meet the criteria laid out in the Request to Write Out-of-Province Section in Chapter 1 of the Handbook of Procedures
- Ensure the Out-of-Province school meets the standards detailed in the Administration Procedures – Pre-Assessment Section in Chapter 1 of the Handbook of Procedures
OUT OF PROVINCE SCHOOL
- MUST confirm the student’s identity using BC approved photo identification options
- Download security controls to the computer being used for the out-of-province assessment
SECURITY
- Passwords, invigilation instructions and details relating to security controls will be provided via e-mail to the Out of Province School administrator/invigilator and the BC school contact person five business days prior to the start of the assessment session
TIME ZONE
- There is no need for the out-of-province centre to calculate any time zone differences
- If an assessment is scheduled for the 14th of the month from 9:00 a.m. - noon in BC, then it should be written on the 14th of the month from 9:00 a.m. – noon local time, wherever the student is located

REASON FOR REQUEST
*
- Student Exchange Program (e.g., Rotary, YES Canada, CEEF)
- Competitions – Provincial, National or International
- Temporarily moved outside of BC – excluding vacation
PROVIDE DETAILED EXPLANATION*

STUDENT IDENTIFICATION/SCHOOL INFORMATION
Student Last Name*
Student First Name*
Personal Education Number (PEN)*
School Name*
School Code*
School Phone*
1st BC School Contact Name*
Job Title*
Contact Email*
2nd BC School Contact Name*
Job Title*
Contact Email*

ALTERNATE SITE ADMINISTRATOR INFORMATION
Administrator Name*
Job Title*
Administrator Email*
Education Centre Name*
Education Centre Web Address (if available)*
Street Address*
Street Address Line 2
City*
State/ Province/ Region
Country*
Zip/ Postal Code*
Education Centre Phone*

SESSION
BC and local times are the same. If an assessment is from 9:00 a.m.-noon on the 14th of the month in BC, it is from 9:00 a.m.-noon on the 14th of the month wherever it is being written
Assessment: Identify in which month student wishes to write.*
- NOVEMBER
- JANUARY
- APRIL
- JUNE
Assessment*
Date*
MM slash DD slash YYYY
Time*

: Hours

Minutes

AM/PM

DECLARATION – READ INSTRUCTIONS ON PAGE 1 BEFORE SUBMITTING
Alternate Site Administrator’s Name*
Consent*
I agree to directly supervise the above student and will follow the regulations forwarded to me from the Ministry of Education.
Date*
MM slash DD slash YYYY
BC School Contact Name*
2nd BC School Contact Name*
Consent*
I/We agree that the information on this form is correct and that all the administration guidelines and procedures on page 1 will be followed.
Date*
MM slash DD slash YYYY

Step 1 of 6

REASON FOR REQUEST

STUDENT IDENTIFICATION/SCHOOL INFORMATION

ALTERNATE SITE ADMINISTRATOR INFORMATION

SESSION

DECLARATION – READ INSTRUCTIONS ON PAGE 1 BEFORE SUBMITTING