Cardholders may use the questions below to guide their decisions to use the purchase card for a particular transaction and to determine some of the procedures to be followed if the purchase card is indicated.
Return to Purchase Card Manual Chapter 6: Making Purchases
Obtain approval, according to ministry-specific procedures.
Do not use the purchase card.
Do not use the purchase card. If this is a recurring situation, contact your expense authority and ministry card coordinator to discuss your limit.
Do not make the purchase. If the nature of the purchases you are asked to make is changing, contact your expense authority and ministry card coordinator.
Do not make the purchase.
Follow ministry-specific procedures.
Obtain pre-approval on a Business Meeting Expense Approval form.
Obtain three competitive quotes from suppliers and keep this information on file.
Place the order over the phone or online and follow-up with a scanned, email or faxed confirmation letter if the supplier requests it. Card numbers should not be emailed or faxed. Online orders should only be placed through secure sites. Be aware of Privacy and Personal Information policies when completing purchases.
Go to merchant’s premises to conduct the transaction.
Complete the transaction.
Complete a Purchase Order on a Standing Offer, if you are authorized to do so, and do not use the purchase card.
Use one-time purchase procedures to a select supplier.
